Landlord Move-Out Packet

Goal

Create a turnkey move-out packet that landlords can send to tenants. The packet includes a timeline checklist, detailed cleaning standards, a photo-log template, and a pre-timed email sequence, all customized to the property and move-out date.

Inputs to gather

• Property address (so all documents reference the exact rental).
• Move-out date (anchors the checklist timelines and email send-dates).
• Landlord contact info (appears in the emails and instructions).
Before doing any work, ask the user for these inputs in ONE message. Skip anything they already provided. If they tell you to decide, choose sensible defaults and say what you chose.

Workflow

1. Confirm the three inputs with the user; clarify anything unclear.
2. Draft the chronological tenant checklist:
   a. Create timeline buckets: 30, 14, 7, and 1 day(s) before the move-out date; Day-of; Post move-out.
   b. For each task include responsible party, required materials, and an empty completion box.
   c. Present as a two-column table: “Timeline” | “Task & Details”.
   d. Add a closing note urging tenants to keep receipts and communications.
   e. Send to the user and ask if additional tasks should be added or removed. Incorporate feedback if given.
3. Produce room-by-room cleaning standards: Kitchen, Bathrooms, Bedrooms, Living Areas, Exterior/Patio, Misc.
   a. For each room list surfaces/items, acceptable condition, and common deduction reasons.
   b. Add universal guidelines on patching nail holes, carpet care, appliance defrosting, and trash removal.
   c. End with a reminder that normal wear isn’t charged.
   d. Share with the user; ask if the standards align with lease language and adjust if requested.
4. Build the photo-log template:
   a. Columns: Area/Item | Photo # | Date/Time | Before/After | Notes/Issues.
   b. Pre-populate rows for every room and key fixtures (walls, floors, appliances, windows, exterior, utility meters).
   c. Write brief usage instructions at the top (timestamping, storage).
   d. Output as an ASCII table.
   e. Ask the user if any additional areas should be added and update if needed.
5. Craft the handoff email sequence:
   • Email A – 14 days before move-out: checklist reminder & schedule walk-through.
   • Email B – 3 days before: progress check & utility transfer reminder.
   • Email C – Day of move-out: key handoff procedure, photo-log submission, forwarding address request.
   • Email D – 24–48 hrs after inspection: deposit timeline, itemized deductions, thanks.
   For each email include: Subject, Greeting with tenant-name placeholder, 3–4 short body paragraphs/bullets, Closing with the landlord contact.
   Ask the user to review tone and facts; revise as needed.
6. Review & refinement:
   a. Summarize all packet components.
   b. Ask the user for final confirmation or specific edits. If edits are requested, loop back to the relevant step; otherwise, declare the packet finalized.
7. Throughout, if the workflow becomes lengthy, check in with the user at each milestone rather than delivering everything at once.

Output

A finalized move-out packet comprising:

1. Chronological tenant checklist (two-column table).
2. Detailed room-by-room cleaning standards (structured bullet list).
3. Printable/digital photo-log template (ASCII table with instructions).
4. Four ready-to-send handoff emails (clear subject lines, greetings, bodies, closings).
5. A brief summary confirming all parts are complete and ready for distribution.